Pre-service Education and Capacity Building Advisor



Location: EAA Head Office, Addis Ababa

Scope of work summary:

The Pre-service Education and Capacity Building Advisor for Health Workforce Improvement Program (HWIP) is responsible for coordinating project activities and closely work with Jhpiego-a consortium lead and other partners. S/he closely work with higher anesthesia teaching institutions, MoSHE, HERQA, MoH and government agencies to improve the quality of pre-service education and strengthen regulation of anesthesia education and practice. The job incumbent conduct and coordinate different workshops, and high-level sensitization meetings, generate evidence on the impacts of EAA’s interventions on quality of anesthesia education and practice. S/he make a feasible plan and coordinate project to achieve the goal and objectives of the HWIP. S/he also ensure that regular monitoring and evaluation of project progresses are conducted and findings of best practices are documented and feed in to the planning process.

Reporting Structure
 Position Reports to: Executive Director
 Position Supervised: None
Work Context
 Working condition: Majority of the work is at office level but with potential to travel to different regions
 Duration: For one year with a potential extension based on performance
 Job Category: Professional
Major Duties & Responsibilities


  • With the Executive director, represent EAA on thematic specific issues on technical meetings, workshops, review planning;
  •  Support EAA to develop proposals for new businesses
  • Support EAA to develop high quality work plans, budgets and implementation reports as the requirements
  •  Act as a liaison for the association with relevant stakeholders and partners, specific to preservice education and regulation improvement activities and, upon demand, for other meetings and activities such as planning meetings and provide inputs for implementation of program activities;
  • Coordinates and ensures efficient and effective implementation of the project with due consideration of timelines in delivering results.

Program Management & Implementation:

  • Work closely with relevant stakeholders including Training institutions, HERQA and TVET authority to improve the culture of continuous quality improvement and accreditation practices across anesthesia training institutions;
  • Conduct targeted advocacies to create awareness on the project with MoSHE, MoH, teaching institutions, practicing anesthetists and anesthesia faculty;
  • Work with relevant stakeholders including MoSHE, MoH, TVET authorities, and training institutions in strengthening the implementation of competency based curriculum, and faculty development for anesthesia faculty;
  • Work with anesthesia teaching institutions to support application of contemporary learning and assessment practices in the day-to-day teaching and mentoring of students and to operationalize curricular changes and revisions, and also other educational improvement programs;
  • Facilitate competency-based training in key pedagogic areas like faculty development program, curriculum design and implementation, student performance assessment, clinical practice, use of sim methods and technology for learning and self-review and accreditation;
  • Facilitates competency-based training in key technical areas to build the clinical skills of anesthesia faculty including preceptors;
  • Support the development of guidelines, standards and follow-up system for preceptors
  • Work jointly with the executive director to coordinate planning and scheduling of activities, and ensure the smooth implementation of project events and activities as well as the overall operations of the EAA central office;
  •  Establish formal and smooth communication strategies between project implementers (EAA national and regional branch office staff, higher education institutions etc.);
  •  Participate in the development of work plans, implementation and training plans, quarterly reports and other program deliverables;
  •  Conduct supportive supervision to the project implementation area;
  •  Ensure that regular monitoring and evaluation of project progresses are conducted and findings of best practices are documented and feed in to the planning process;
  •  Continuously organize activity reports inline to the project work plan, submits to program unit for review and submits to donors and respected government organizations;
  •  Provide regular support, guidance and mentoring to regional branch focal representatives, department heads and/or those working with EAA.

Business Development

  • Identify and communicate potential opportunities for new business and new or leveraged funding sources;
  • Contribute to proposal design and writing.

Knowledge Management and Sharing

  • Establish & create common understanding among implementing partners, consortium members and ensure smooth implementation of the project;
  • Prepare project annual, bi-annual and quarterly plan and report in light of different demands (donors and government);
  •  Ensure that activities in the plan are rightly contributing to the attainment of the project goal;
  • Organize review meeting to evaluate the project performance against its plan and documents the findings for improving results;
  •  Coordinate and collaborate with organizations/ project teams and ensure timely communications and availing all project related data;
  • Analyze critical and emerging issues in the course of project implementation and gives the necessary and appropriate responses

Required Skill and Abilities

  • Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform;
  • Effective interpersonal communication skills in English and Amharic (written and oral) with strong presentation and writing skills;
  •  Establish and maintain effective working relationships with national and international staff and partners, and flexible;
  •  Self-motivated, highly organized and detail oriented;
  •  Computer Literacy (Word, Excel and power point);
  • Ability to maintain confidentiality and foster trust and respect;
  • Ability to travel for field activities (may reach a peak level of up to 30% of the time).

Education and Qualifications

  • MPH or MSc with a background in anesthesia, nursing, public health, midwifery or other health related fields (Anesthesia background is preferred);
  • Minimum of 3 years of experience in higher education system, in managing health programs particularly in improving health education and health care services delivery and familiarity to the Ethiopian health development sector and higher health education system;
  •  Qualified clinical health care provider as anesthetist, health officer, nurse, midwife, or other and an in-depth understanding of higher education system in the country (clinical anesthesia practice is preferred);
  • Understanding of performance quality improvement issues and approaches in a clinical setting; in pre-service education and in-service training, etc;
  • Proven experience in working with FMoH, MoSHE, RHBs or higher education institutions.
  • Advanced training in health professions education area is advantageous;
  •  Experience in I/NGO environment is advantageous;
    Project / Program coordinating training certificate is an added value.

Application Procedures:

  • Only qualified and interested applicants can send/ submit the following documents through email:
    A cover letter / application letter (not more than one page)
  • A CV (not more than 3 pages)
  •  A one-page table summarizing educational background, work experience, technical skills and competencies to facilitate the screening process.
  • Refer the vacancy announcement while doing this.
    Please DO NOT SUBMIT scanned copies of transcripts, academic degrees or recommendation letters with your application. You will provide them upon request. Make sure that you state the title of the position on the subject of your email.
  •  Female applicants are highly encouraged to apply.
  •  All travel and recruitment related costs should be covered by the applicant.
  • Only short-listed applicants will be contacted.


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